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Useful Accommodation Tips Before Presenting At A Trade Show

Posted on 30, April, 2020

Last Modified on 30, April, 2020

Presenting at a trade show can be a complicated business, and there are millions of things to take care of. Some are more important than others, like registering, designing the display and ordering a new set of table banners for your booth. One important element to consider is the accommodation, especially if the trade show is far and you'll need to travel.

Before you take your staff and pack your display, take these following tips under advisement to minimize any problems and ensure your next show will be a success:

  • Make reservations as soon as possible. Do not wait for the last minute to book rooms, you might end up with awful rooms or that the only hotel available is very far from the show venue. Right after you register for the trade show, start checking the hotels in the area and reserve a few rooms for you and your staff. Also, confirm your reservation to make sure everything is okay.
  • Whomever made the reservations should attend the trade show. It might not sound important, but if you were not in charge of the reservations yourself, you need to make sure that the person who's in charge of booking is actually coming to the event. It can save you a lot of confusion when checking in, especially if that person gave his or her own personal credit card or details when they made the reservation.
  • This is not the time for over-spending. When traveling for a few nights, your staff members will share a room with another staff member. They can of course choose their roommates, but make sure they understand they will share a room. This will save you a lot of money that you can spend on your display or on a closer hotel.

These are the most important things that you must take care of before traveling. Sure there are other things to consider, like renting a van to transport your display materials to the show venue, or allocating meal money for you and your staff.

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